When asking for attachments, think about the specific information on the attachments you want to have at your disposal. For example, when asking for a copy of the SAR, if you want to be able to quickly see what is an applicant's EFC, you’ll want to add that as a separate question. You can then pull reports to just view the EFC for a quick determination of who will qualify and who will not. SmarterSelect cannot pull data from attachments, so be sure to ask your specific questions.
If you have programs that are based on specific items such as graduating high school, county of residence, college attending, or major you will want to create a multiple choice question with an answer pool. For example, a program with eligibility that is determined by a county of residence, you would create a question asking for the applicants’ county of residence and then mark the question type as “Multiple Choice/Only One Answer”. You will then provide the list of counties for which you provide scholarships/awards as your answer pool. You can also add “Other” as an option for those who don’t live in the given counties. This is especially helpful when you need to determine how many applicants you have in a specific county or to see who may qualify for that particular program. Remember: If you do not provide an answer pool for something by which you want to pull specific answers, you will be unable to do so. Providing an answer pool allows for reporting based on a specific answer.
If you have multiple programs that use the same application but might have additional questions or materials to be submitted, you will want to use the common and unique application features. This will assist you in determining who applied for which program and ensure they provide all of the necessary documentation. For more information on common and unique programs, please see What is a common application?.
If you have an essay or personal statement question in your application and want to be able to more easily print or export the essay text, instead of making this question an “Attach File” type that requires the applicant to type the essay in a separate program and attach the file to the application, you’ll want to make this question a “Multi-Line Textbox/Essay”. Applicants can still type their essay in another program, but they can copy and paste the text into the essay box.
If you have a question such as GPA that will always yield a numerical answer, you may want to set validations. To do this in your question, you will check the box next to "Validate". You can select the number or text type you want the applicant to enter. For GPA, you would select "Decimal Number". Then, you can select the range in which you want the GPA to fall. Typically, you will have 0.0 and 4.0, 5.0, or 6.0. By doing this, you can run a report based on a range of GPAs entered by the applicants. So, if you have a program that requires a GPA of 3.5 or higher, you can pull all of the applicants who fit into that range.