Administrator: The user(s) who runs and/or has full access to your programs.
Applicant: A user who has started at least one application in one of your programs. An applicant can have an application created in programs other than your own. Applicants can also be given permission to evaluate applications.
Application: The actual form that is created for applicants and/or evaluators. The application is the portion of your program that is public or open to applicants and evaluators.
Award: A specific allotment from a Fund to a recipient application; the act of making such an allotment.
Cycle: An admin-defined period of time in which a program is run, from start to finish.
Evaluation: A set of questions and/or instructions intended for evaluators/reviewers to answer and/or read. Evaluation questions and instructions are distinct from the rest of the application by being surrounded by a blue box.
Evaluator: An evaluator is a user who can be assigned individual applications to review. These users will only be able to view what is deemed viewable by the provider. Evaluators can only see their own reviews, comments, and scores.
Fund: A fund is a source of "money". The starting balance, or budget, is set by the admin. An admin can then assign awards to applications from the fund. Any money allotted from that fund will be deducted from the starting balance and those results displayed as "Current Balance".
Program: A program is the hub for all aspects of your award, grant, scholarship, exam, etc. for which you are using SmarterSelect. The program houses the base application, evaluations, applicants' applications, reports, interview schedule, pre-qualifying questionnaire, and checklist.
Provider: A provider is the owner of the SmarterSelect account that houses programs. “Provider” includes provider administrators and provider users.
Report: A tool used to filter down application information to create reports only containing information specified by you or to simply the process of sending out broadcast messages, assigning evaluations, or updating application statuses.
Request: An online information or recommendation request. With SmarterSelect, you can have your applicants request information and recommendations from outside contacts all electronically without ever having to navigate away from the application.
Request Contact: The contact to whom a request was sent. This is the person who will receive the recommendation or information request and complete the request form.
User: Applicants, provider administrators, provider users, and evaluators are considered users in the SmarterSelect system. These are individuals who have created an account to either apply to, administer, and/or evaluate one or more programs. Applicants and evaluators can be shared across providers, so providers do not have the ability to delete user accounts.